Meetings are perfect opportunities to update staff on the progress in the school year and curriculum, what goals have been accomplished and what future goals are hoped to be achieved. Successful meetings rely on organization and clear objectives: the more planned and efficient the meeting is, the greater the increased chance of success.
Here are a few tips to ensure your staff will have a successful meeting, according to Forbes magazine:
- 1. Make your objective clear: A meeting must be specific and defined. Meetings with vague purposes or goals are not only ineffective, but also a huge waste of time. Before setting up an invite for a meeting to your staff you should ask yourself a few questions such as: What do I hope to achieve in this meeting? Am I just meeting to go over goals or am I planning to do more such as improve on said goals and create more? Will I use this time for revision or review? Why not both and how will that be accomplished? By having a set objective and being concise, you utilize the most out of your time
- 2. Consider who is invited: When you call a meeting, you need to think to yourself “Who really needs to be there?” If you’re trying to resolve a problem with someone or goals aren’t being realized, bring the people there that may be hindering goals and an informed group of people so that they can provide information and revision. If you’re discussing a change in, say, curriculum, bring someone who will be affected by it. The people who are invited to a meeting must feel like they have the expertise in what you’re talking about or what you’re talking about is relevant to them because if not, they’ll view their attendance as a waste of time and energy.
- 3. Stick to your schedule: It’s simple: create an agenda on what you plan to cover in the allotted time and stick to that. This will keep people focused and maximize the most out of your time while there.
- 4. Start on time, end on time: This also speaks for itself. Don’t be late starting a meeting and don’t drag it out more than it needs to be, because this will cause people to lose focus and interest.
- 5. Follow up: It’s always important to keep everyone on the same page after the meeting ends, and this can be done by documenting any assigned deadlines, tasks given to people and responsibilities assigned to people.
EduStatus for School Networks and Districts offers a meeting management tool, which assists with the lifecycle of a meeting, from to-do lists, managing status reports and endless other facets, all at the click of a button. This will make sure you and your staff get the most out of your time spent in meetings and accomplish all of your goals.
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